Inventory - Rooms (TPS)

Inventory – Rooms & Rate Plans

❗️Important

This section applies to Third Party Suppliers (TPS) only.

Some fields and actions shown in the platform may be view only for other user types.

Table of contents

• Overview
• Creating rate plans
  • Beds Allocation
  • Occupancy Rules
  • Meals Treatment
  • Sales Restriction

In this section, TPS users can view the property’s room types and associated rate plans.

While the Room Details (name, reference ID, status) are shown for transparency, they are view-only and cannot be edited from this screen. The only editable action is the ability to add a Rate Plan under an existing Room using the “Add Rate Plan” button.

Table Reference – Rooms & Rate Plans Overview

Note:

• Only the Add Rate Plan action is editable.

• All other fields are for reference only and cannot be modified.

• If any room-related updates are required, please reach out to support@bakuun.com
   

Add Rate Plan (Step-by-Step Guide)

Third Party Suppliers (TPS) can create Rate Plans under each room listing. This section is crucial as it allows the supplier to define pricing structures, occupancy rules, and restrictions for their property. Once created, the rate plan will be linked to the Bakuun system and made available for booking depending on the Demand Partner’s mapping and configurations.

Note: This section is editable. Ensure each field is carefully filled in to avoid mapping or rate errors.

Overview

This section allows the user to define basic settings for the Rate Plan being created. These fields are important for proper categorization and display of the Rate Plan within Bakuun.

Table Reference - Rate Plan → Overview Section

💡 Use a meaningful name for your Rate Plan (e.g., “BB - Non Refundable” or “RO - Flexible”) to help you easily identify it later.

Beds Allocation

This section allows the user to define whether Extra Beds or Cradles (baby cots) can be provided with this Rate Plan. These options help clarify the maximum room occupancy and are visible to Demand Partners.

Table Reference - Rate Plan → Beds Allocation

✅ Tip: Only activate beds or cradles if your property has the physical setup to accommodate them.

Occupancy Rules

The Occupancy Rules section defines the maximum number of guests allowed per rate plan, including adults, children, and infants → along with the pricing logic for each age group. This is a powerful section to customize how your rate applies to families or different guest profiles.

Table Reference - Rate Plan → Occupancy Rules

Field	Description
(1) Select Rule (SEL)	Tick the box to activate this occupancy rule line. Each line can define a specific combination of guest type, age range, and pricing.
(2) Pricing	Define how pricing is applied to each guest type. You can choose between standard or additional pricing depending on whether the guest will receive a discount or be charged extra.   Available options include: (- %) → Apply a percentage discount (e.g., -10%) (+ %) → Add a percentage increase to the base price (e.g., +15%) (- $) → Apply a fixed discount (e.g., -$5) (+ $) → Add a fixed surcharge (e.g., +$20)
(3) Max	The maximum number of people allowed under this rule. For example, max of 2 children or 1 adult.
(4) Logic (Or / And)	Use this when adding a second line under an existing occupancy rule: “And” means both lines must apply. “Or” means only one of the lines needs to apply.   This helps you control how multiple rules are combined for the same rate plan.
(5) Age Range	Select the age range that applies to this rule (e.g., “From 1 to 9”). This helps set the right pricing for different guest age groups.   Note: Age range settings apply to the entire property. If you need to update them, please contact our Customer Support Team. Changes will affect all rooms and rate plans shown to Demand Partners.
(6) Max (within rule)	Defines how many guests within the selected age range can be accommodated under this rule.
(7) Pricing (per person)	Set the specific charge per guest in this group. You can input a fixed amount, % or mark it as FREE.
(8) Category	Choose whether the rule applies to Adult, Child, or Infant.
(9) Add/ Remove	Use the ➕ plus icon to add a new rule or the ➖ minus to delete one.
(10) Last Update Details	Shows the timestamp and user who last edited this section. Hover over the  icon to see the timestamp of update.
(11) Save Button	Only available for existing rate plans. Make sure to click “Save” once all rules are set.

✅ Breakdown of the Sample Rules:

Max Occupancy → The first rule allows up to 2 people total in the room.

First Block of Rules:

• For the first entry, the age range is less than 1 year, categorized as an Infant, and it’s free.
  The second rule (joined with “Or”) is for children aged 1 to 9, charged at 10.00 (currency) and labeled as Child.

• The third rule (joined with “And”) is for children aged 10 to 15, charged at 20.00, also labeled as Child.

Second Block of Rules:

• A child less than 1 year is again listed, free of charge.

• If age = Adult, they’re charged 30.00, categorized as Adult.

Notes:

• These rules apply per Rate Plan.

• It’s important to match the occupancy here with your actual room configuration.

• Saved rules are visible to connected Demand Partners.

Meals Treatment

This section allows you to define the type of meal included in the rate plan.

Table Reference - Rate Plan → Meals Treatment

Field	Description
(1) Select (SEL)	Tick the box to apply this meal type to the rate plan.
(2) Treatment	Choose the available meal option: No Meals - (RO) Breakfast - (BB) Half Board - (HB) Full Board - (FB) All Inclusive - (AI)
(3) Included	Select Yes if the meal is already included in the rate plan base pricing, or No if it’s not.
(4) Details	Optional note to indicate more specifics (e.g., “Dinner” for Half Board). Only enabled if Half Board is selected.
(5) Exchange	Define if the guest can exchange the meal for another (e.g., “Not Allowed”). Only enabled if Half Board is selected.
(6) Last Update Details	Shows the timestamp and user who last edited this section. Hover over the  icon to see the timestamp of update.
(7) Save Button	Only available for existing rate plans. Make sure to click “Save” once all rules are set.

Sales Restriction

This section allows you to apply sales restrictions to a specific rate plan. You can control where and how the rate plan is available by selecting:

• Rate Categories: Specify which sales channel types can access the rate (e.g., B2B, B2C, C2C, etc.).

• Restricted Countries: Limit availability of the rate plan to certain countries.

This feature is useful if you have exclusive rates for certain markets or want to tailor availability per distribution strategy. Multiple values can be selected per field.

Table Reference - Rate Plan → Sales Restrictions

Note: If no sales restrictions are applied, the rate plan will be available to all connected Demand Partners based on standard eligibility.

Finalizing the Rate Plan

After filling in all sections (Overview, Beds Allocation, Occupancy Rules, Meals Treatment, Sales Restrictions), scroll down and click:   

This action will save and apply your new rate plan settings to the selected room.

Important Notes:

• If you need to update the child age range, please reach out to our Customer Support team at support@bakuun.com, as this is a property-level setting.

Rate plans can be independently enabled or disabled using the Status toggle in the Rooms & Rate Plans list.