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TPS Account: Direct Connect - Contracts

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Updated

Table of Contents:

Direct Connect → Contracts Overview

The Contracts section allows TPS users to manage supplier contracts that control how properties are listed and distributed.

Within the Supplier tab, you can:

  • Create new supplier contracts 
  • Freeze or unfreeze existing contracts 
  • Monitor contract status and validity

Each contract defines the commercial setup between the TPS and the supplier.

Table Reference → Direct Connect → Contracts

Field Description
(1) Freeze / Unfreeze Temporarily pause or reactivate a supplier contract. Useful if a property should not be distributed for a period of time.
(2) Supplier Name / Supplier ID Toggle between displaying the supplier’s name or their unique Supplier ID.
(3) Contract ID Unique identifier assigned to the contract. Used for reference and support queries.
(4) Expire Shows the contract expiration date. Once expired, distribution actions may be restricted.
(5) Contract Displays contract details and configuration summary.
(6) Next Action By Indicates who needs to take the next step, such as approval, signature, or renewal.
(7) Action Provides available shortcuts or actions for the specific contract.
(8) Filter Allows filtering by supplier name, supplier ID, contract type, or expiration status.
(9) + Create Starts the creation of a new supplier contract. You will need to define supplier, contract type, and validity period.

Create Contract

Click the + Create button under the Contracts → Supplier tab to open the contract setup form. This form allows you to define the commercial terms and payment rules between the TPS and the supplier.

All required fields must be completed to create a valid contract.

Table Reference → Direct Connect → Contracts

Field Description
Expire Defines the contract validity period, such as 1 month, 3 months etc. Once expired, the contract must be renewed or recreated to remain active.
Supplier Chain If the supplier belongs to a group or chain, select it here. Otherwise, choose No chain contract.
Supplier Search and select the supplier by name or ID from the drop down. Only suppliers with an active profile can be contracted.
Business Model Select the agreed commercial model, such as Net Rate, Commission, or Dynamic Pricing. Hover over the info icon for more details if needed.
Payment Terms Defines the commercial terms based on the pricing and refund structure agreed with the supplier.
Refundable Rates Specify payment timing for refundable rate plans, for example X days after check-in.
Non-Refundable Rates Specify payment timing for non-refundable rate plans, for example X days after booking date.
Payment Method Indicates how transactions will be settled.

✨Tips:

  • Make sure the terms are reviewed and agreed with the supplier before creating the contract.
  • Once saved, the contract will appear under the Supplier tab with the selected expiry and business model.
  • Only Admin users or designated contract managers can create or edit contracts.
  • Contracts can be frozen or unfrozen later from the main Contracts view.

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