Generate Booking Orders from Bookings [Accommodation]

If you are managing your bookings and booking payments through PayDocker, you can use our platform to quickly generate Booking Orders and payment requests for your bookings. 

A Booking Order is a transaction record generated when a booking is converted into a Receivable for a Partner, prior to the issuance of a formal invoice. 

There are currently 2 ways to generate a booking payment request: 

1. Generate through Bookings Orders (We are here now!)
2. Generate through Invoices

In this article, we will cover how to generate booking payment requests through Booking Orders. 

• How to access
• How to configure
• Creating a payment request (Object)

How to access

1. Log into your property account and search for the individual property

2. Select Sales, then Validation

You will see all the bookings that have been imported.

How to configure

For both Individual and Group bookings, the process is the same. 

1. Select the bookings (1) you would like to generate a booking order for, then click Generate (2) 

2. For group bookings: Select the Issue - Pay Order (1a)

For individual bookings, you can select the template (1) you would like to use on the Booking Order. 

3. Then select And Submit (2) and then Generate (3). Once all the Booking Orders have been generated, the status column will change to Completed

4. Click View Result (4) to see the details of all generated Booking orders

Generate PDF document

When your booking order has been successfully created, you will be able to generate a PDF document with all the information of the booking order, in a downloadable copy. 

Creating a payment request (Object)

Once a Booking Order is created and moves through any required approvals, the system takes care of the heavy lifting for you. This is an automated process. 

1. Automatic Object Creation: You don't need to create new Objects manually for payment. The system generates the Object for you, which you can find under Sales → Object.
   • Object status will follow your payment terms
   • You can track all your Objects under Sales > Objects. 
2. The Booking Order will also automatically move from preliminary stages (like Draft or Under Approval) into Outstanding or Overdue. 

The moment you update the status of an Object, the Booking Order updates itself accordingly.

How Objects and Booking Orders Impact Each Other

The connection between an Object and its Booking Order is designed to be intuitive. Here is how the status changes work:

Note: To maintain the integrity of your records, once an Object is marked as Collected or Rejected, other editing functionalities are disabled to prevent accidental changes.