Automating Data Export (For Token and Ledger) [Accommodation]

Tracking your payments is simple and automated. Whether you're tracking daily transactions or reconciling accounts, this feature helps streamline your workflow with zero manual effort. You can easily monitor your wallet activity through detailed reports that include wallet balance summaries and comprehensive token balance lists.

These reports are automatically generated and sent directly to your email, saving you time and ensuring you always have up-to-date financial insights at your fingertips.

This automation exports data reports of your balances and tokens, sending information directly to your email.

• Balance data export
  • How to read Ledger export file
• Token data export
  • How to read Token export file

⚠️ These settings are available on your individual property dashboards

You can navigate to the property dashboards on the search bar when you log in

How to configure Balance data export

Balance data export gives you a detailed report of your balance movements sent to your email. 

1. To configure this report to be sent to your email, go to Settings, then Automation

2. Then select Data Export

3. Tick the checkbox configure ledger automation and select manage export settings

4. You will be prompted to complete the configuration form:

After you configure the automation, it will generate a report and send it via email keyed into the pop-up. This email will be from noreply@paydocker.com and the ledger will be in excel format. 

1. You will need to include the email to send your reports to
2. Decide on the schedule of report sending
3. Decide on which data you would like to receive through Date Range and Available Balance filters

4. Click Schedule to confirm your report configuration settings

5. Click Save to confirm your account settings

How to read Ledger export file

Here is an example of how the report would look like:

The ledger report will show you the following details: 

• Changes in ledger balances, corresponding to which date and which activity
• Unique transaction ID for any changes in balances
• Your current running balance

You can track your transactions through the Category column on the file:

Here is what they mean: 

How to configure Token data export

Token reports give you a detailed view of the booking payments you have issued or received

1. To configure this report to be sent to your email, go to Settings then Automation

2. Then select Data Export

3. Click on the checkbox of Configure issued token data export and Configure received token data export for BOTH receivable and payable booking payment information

3. For each option (Issued or received), you will need to configure the export report automation. Click on each of the Manage export settings

We will use Token Issued report configuration form as an example. 

The Token reports will show you the following details: 

• Detailed list of Token information
• Changes in Token balances, corresponding to which date and which activity
• Unique transaction ID for any changes in Token balances
• Your current running Token list and Token balances

4. Click Schedule to save your report configuration form

5. Return to the previous page and click Save to save your account settings

How to read Token export files

Token export file gives you a run-down (or ledger) of every detail of the tokens you have. Here is an example of how the report would look like:

This token report will show you the following details: 

• Token details (I.e., Token ID, Booking ID, Seller ID, Seller Name, Guest Name, Check-in, Check-out, Token Available From, Token Expire On, Rooms Purchased
• Current balance of the token (How much money you have available to be collected in your Tokens)
• Activities that would impact the balance of the token (I.e., Unloaded (you withdraw balance), Withdrawn (The recipient withdraw the balance))